Job Information
University of Pennsylvania Program Coordinator for Regulatory Affairs and Academic Support in Philadelphia, Pennsylvania
University Overview
The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education, all influenced by Penn’s distinctive interdisciplinary approach to scholarship and learning. As an employer Penn has been ranked nationally on many occasions with the most recent award from Forbes who named Penn one of America’s Best Large Employers in 2023.
Penn offers a unique working environment within the city of Philadelphia. The University is situated on a beautiful urban campus, with easy access to a range of educational, cultural, and recreational activities. With its historical significance and landmarks, lively cultural offerings, and wide variety of atmospheres, Philadelphia is the perfect place to call home for work and play.
The University offers a competitive benefits package that includes excellent healthcare and tuition benefits for employees and their families, generous retirement benefits, a wide variety of professional development opportunities, supportive work and family benefits, a wealth of health and wellness programs and resources, and much more.
Posted Job Title
Program Coordinator for Regulatory Affairs and Academic Support
Job Profile Title
Coordinator B
Job Description Summary
Supports the Director of Regulatory and Master of Professional Nursing Program by facilitating activities to meet all regulatory and accreditation compliance requirements for the School of Nursing’s academic programs. Staff liaison to the School of Nursing Entry to Practice, Master’s and PhD Curriculum Committees and Graduate Group to manage committee processes and identify/follow-up on curricular changes with regulatory and accreditation implications. Supports special projects determined by the Associate Dean for Academic Affairs and Director of Regulatory and Master of Professional Nursing Program. Maintains and assures timely updates of all regulatory and accreditation information for the School of Nursing website, and clear and complete documentation of all regulatory and accreditation actions and processes.
Job Description
Job Responsibilities
Supports the Director of Regulatory and and Master of Professional Nursing Program by facilitating activities to meet all regulatory and accreditation compliance requirements for the School of Nursing’s academic programs:
Gathers data and supports deliverable preparation for activities to meet all regulatory and accreditation compliance requirements for the School of Nursing’s academic programs.
Collaborates with appropriate departments/offices/key individuals to garner all information needed to complete regulatory and accreditation reports and processes, including, Admissions, Data Analytics, Office of Faculty Affairs, Department Directors, Registrar, and others as needed.
Maintains data collection and organization of NCLEX and APRN specialty certifications pass rates.
Maintains data collection for specified regulatory elements for school of nursing website and other communication where regulatory and accreditation information is reported and disseminated.
Audits regulatory related media for accuracy and provides updated information if any changes are made (i.e. School of Nursing website, Student Handbooks, etc.).
Assists with updating and maintaining specific out-of-state regulatory program requirements for academic programs.
Assists with out-of-state clinical approval application and maintenance process with out-of-state Boards of Nursing. Supports any preparation of out-of-state authorization materials for various State Boards of Education.
Supports timely submission and follow up with all reports or regulatory/compliance needs.
Supports daily regulatory/accreditation operations. Provides logistical and operational support to the Associate Dean for Academic Programs and Director of Regulatory and Master of Professional Nursing Program.
Collaborates with the Director of Regulatory and Master of Professional Nursing Program on evaluation of regulatory processes and assists with creating and implementing innovative processes for improvement.
Coordinates regulatory affairs and accreditation internal and external communication to appropriate individuals/departments/stakeholders.
Assists with organizing and maintenance of central repository of all regulatory and accreditation related correspondences, reports, and data.
Learns and uses specific data entry platforms needed for regulatory and accreditation reporting (i.e., PALS PA State Board of Nursing, CCNE).
Staff liaison to the School of Nursing Entry to Practice, Master’s and PhD Curriculum Committees and Graduate Group to manage committee processes and identify curricular changes with regulatory and accreditation implications:
Partners with each Committee Chair to manage committee’s process and facilitate meetings.
Assists with setting meeting schedule, distributing meeting invitations, and confirming membership for each academic year.
Prepares committee agendas, attends meetings, manages meeting procedures (actions/votes, timely discussion, etc.), records minutes, assembles minutes and posts meeting materials.
Collaborates with Committee Chair/leadership and Faculty Senate staff liaison to organize and submit motions to present to Faculty Senate, for applicable committees.
Notes and confirms all actions brought to the committee and motions approved with the Director of Regulatory and Master of Professional Nursing Program and confirms appropriate documentation is submitted.
Records meeting outcomes and confirms committee actions.
Manages record of all Committee actions and approvals and ensures documentation is organized, accessible, and accurate.
Collaborates with Committee Chair/leadership to ensure all documentation is accurate and saved in appropriate electronic repository.
Collaborates with the Director of Regulatory and Master of Professional Nursing Program to prepare and submit written reports and mandatory forms/paperwork dictated by University, PA State Board of Nursing, or accrediting/regulatory bodies to maintain regulatory compliance based on actionable items and approved motions of the committee(s).
Maintains each committee’s SharePoint site.
Organizes and facilitates distribution of all committee communication in collaboration with Committee Chair/leadership.
Provides organizational and informational continuity for the work of each committee over time and terms of Committee Chair and members.
Supports special projects or additional duties as determined by the Associate Dean for Academic Affairs and the Director of Regulatory and Master of Professional Nursing Program
Qualifications
BA/BS required; 2-3 years of work experience with progressive responsibility. Strong analytic, organizational, and time/workload management skills required. Strong interpersonal and customer service skills required. Results oriented with the ability to multi-task and meet deadlines within a fast-paced environment. Strong collaborator, attentive to communication and detail, and well versed with digital information sharing platforms.
Job Location - City, State
Philadelphia, Pennsylvania
Department / School
School of Nursing
Pay Range
$43,919.00 - $60,000.00 Annual Rate
Salary offers are made based on the candidate’s qualifications, experience, skills, and education as they directly relate to the requirements of the position, as well as internal and market factors and grade profile.
Affirmative Action Statement Penn adheres to a policy that prohibits discrimination on the basis of race, color, sex, sexual orientation, gender identity, religion, creed, national or ethnic origin, citizenship status, age, disability, veteran status, or any other legally protected class.
Special Requirements Background check required after a conditional job offer is made. Consideration of the background check will be tailored to the requirements of the job.
University Benefits
Health, Life, and Flexible Spending Accounts : Penn offers comprehensive medical, prescription, behavioral health, dental, vision, and life insurance benefits to protect you and your family’s health and welfare. You can also use flexible spending accounts to pay for eligible health care and dependent care expenses with pre-tax dollars.
Tuition : Take advantage of Penn's exceptional tuition benefits . You, your spouse, and your dependent children can get tuition assistance here at Penn. Your dependent children are also eligible for tuition assistance at other institutions.
Retirement: Penn offers generous retirement plans to help you save for your future. Penn’s Basic, Matching, and Supplemental retirement plans allow you to save for retirement on a pre-tax or Roth basis. Choose from a wide variety of investment options through TIAA and Vanguard.
Time Away from Work: Penn provides you with a substantial amount of time away from work during the course of the year. This allows you to relax, take vacations, attend to personal affairs, recover from illness or injury, spend time with family—whatever your personal needs may be.
Long-Term Care Insurance: In partnership with Genworth Financial, Penn offers faculty and staff (and your eligible family members) long-term care insurance to help you cover some of the costs of long-term care services received at home, in the community or in a nursing facility. If you apply when you’re newly hired, you won’t have to provide proof of good health or be subject to underwriting requirements. Eligible family members must always provide proof of good health and are subject to underwriting.
Wellness and Work-life Resources : Penn is committed to supporting our faculty and staff as they balance the competing demands of work and personal life. That’s why we offer a wide variety of programs and resources to help you care for your health, your family, and your work-life balance.
Professional and Personal Development: Penn provides an array of resources to help you advance yourself personally and professionally.
University Resources: As a member of the Penn community, you have access to a wide range of University resources as well as cultural and recreational activities. Take advantage of the University’s libraries and athletic facilities, or visit our arboretum and art galleries. There’s always something going on at Penn, whether it’s a new exhibit at the Penn Museum, the latest music or theater presentation at the Annenberg Center, or the Penn Relays at Franklin Field to name just a few examples. As a member of the Penn community, you’re right in the middle of the excitement—and you and your family can enjoy many of these activities for free.
Discounts and Special Services : From arts and entertainment to transportation and mortgages, you'll find great deals for University faculty and staff. Not only do Penn arts and cultural centers and museums offer free and discounted admission and memberships to faculty and staff. You can also enjoy substantial savings on other goods and services such as new cars from Ford and General Motors, cellular phone service plans, movie tickets, and admission to theme parks.
Flexible Work Hours: Flexible work options offer creative approaches for completing work while promoting balance between work and personal commitments. These approaches involve use of non-traditional work hours, locations, and/or job structures.
Penn Home Ownership Services: Penn offers a forgivable loan for eligible employees interested in buying a home or currently residing in West Philadelphia, which can be used for closing costs or home improvements.
Adoption Assistance: Penn will reimburse eligible employees on qualified expenses in connection with the legal adoption of an eligible child, such as travel or court fees, for up to two adoptions in your household.
To learn more, please visit: https://www.hr.upenn.edu/PennHR/benefits-pay
The University of Pennsylvania's special character is reflected in the diversity of the Penn community. We seek talented faculty and staff who will constitute a vibrant community that draws on the strength that comes with a substantive institutional commitment to diversity along dimensions of race, ethnicity, gender, sexual orientation, age, religion, disability, veteran status, interests, perspectives, and socioeconomic status. Grounded in equal opportunity, nondiscrimination, and affirmative action, Penn's robust commitment to diversity is fundamental to the University's mission of advancing knowledge, educating leaders for all sectors of society, and public service. The University of Pennsylvania prohibits unlawful discrimination based on race, color, sex, sexual orientation, gender identity, religion, creed, national or ethnic origin, citizenship status, age, disability, veteran status, or any other legally protected class.