University of Pennsylvania ADMINISTRATIVE DIRECTOR in Philadelphia, Pennsylvania

ADMINISTRATIVE DIRECTOR Below you will find the details for the position including any supplementary documentation and questions you should review before applying for the opening. To apply for the position, please click the Apply for this Job link/button.

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Posting Details

Posting Details

Reference Number 40-29661


School Name Perelman School of Medicine

Org DM-General Internal Medicine

Posted to the Web 12/05/2018

Posted Job/Salary Grade 028

Employment Type Exempt

Hours N/A

Position Type Full Time

Position Schedule 8:00 - 5:00

Months 12

Position Length Contingent Upon Funding

Position End Date

University Overview

The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education, all influenced by Penn’s distinctive interdisciplinary approach to scholarship and learning.

Penn offers a unique working environment within the city of Philadelphia. The University is situated on a beautiful urban campus, with easy access to a range of educational, cultural, and recreational activities. With its historical significance and landmarks, lively cultural offerings, and wide variety of atmospheres, Philadelphia is the perfect place to call home for work and play.

The University offers a competitive benefits package that includes excellent healthcare and tuition benefits for employees and their families, generous retirement benefits, a wide variety of professional development opportunities, supportive work and family benefits, a wealth of health and wellness programs and resources, and much more.

School/Center Overview

The Perelman School of Medicine at the University of Pennsylvania is the oldest and one of the finest medical schools in the United States. Penn is rich in tradition and heritage and at the same time consistently at the forefront of new developments and innovations in medical education and research. Since its founding in 1765 the School has been a strong presence in the community and prides itself on educating the leaders of tomorrow in patient care, biomedical research, and medical education.


The Administrative Director will oversee and help direct the planning, implementation, and tracking of the activities of the Center for Improving Care Delivery for the Aging (CICADA), a Resource Center for Minority Aging Research (RCMAR) at the University of Pennsylvania (Penn). CICADA aims to train emerging scientists from underrepresented backgrounds in the interdisciplinary science of Health Services Research as it applies to the most pressing issues for aging Americans, particularly minority elders. The Administrative Director will organize day-to-day activities; integrate and communicate between the various components of the center; monitor, manage, measure, and track progress towards goals; coordinate governance and steering structures including internal board, external board, other RCMAR Centers, the RCMAR Coordinating Center, and the National Institute on Aging, and work with the directors to implement and direct the CICADA objectives. In addition to a commitment to excellence in operations, the position requires leadership skills and a commitment to the center mission of training and supporting emerging scientists from underrepresented backgrounds. - Provide administrative leadership - Manage day-to-day essential activities - Provide leadership to integrate multiple components of program- Create and manage timelines and budgets and proactively manage timelines and budgets - Ensure compliance with regulatory and stakeholder requirements- Create, implement and oversee systems for collecting data on center progress and produce semi-annual progress report- Work with investigators to manage pilot projects, including the process for soliciting, reviewing, and selecting new pilot projects- Support training and career development needs of scholarsThe position is contingent upon funding (5 year initial funding).


A Bachelor’s degree and 5 to 7 years of progressive experience in research and education environments providing project and/or program management or an equivalent combination of education and experience required. Master’s degree preferred, preferably in a research-related field. Previous experience in a multi-faceted, project management position involving health services research strongly preferred. The Administrative Director possesses excellent project management skills including excellent skills in communication, scheduling, critical thinking, task management, and personal organization, The Administrative Director will interact with a variety of faculty members and staff, throughout the University and individuals outside the University, so strong interpersonal communication skills are essential. He/she must maintain a team-oriented approach, and possesses the ability to cultivate positive and collegial workplace relationships. Dependability and attention to detail will be vital to success in the position.

Affirmative Action Statement

Penn adheres to a policy that prohibits discrimination on the basis of race, color, sex, sexual orientation, gender identity, religion, creed, national or ethnic origin, citizenship status, age, disability, veteran status, or any other legally protected class.

Special Requirements

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Posting Supplemental Questions

Required fields are indicated with an asterisk (*).

  • How did you hear about this employment opportunity?

  • Jobs@Penn

  • Contacted by a Penn Recruiter

  • Referred by a Penn Employee

  • Referred by a friend or family member

  • Higher Education Recruitment Consortium (HERC)

  • Inside Higher Ed


  • Other Internet Advertisement

  • Linkedin

  • Twitter

  • Other Social Media Site

  • Professional Affiliation/Trade Website

  • Diversity Association/Publication Website

  • Heard about it at a conference or career fair

  • Apple One

  • Recruitment and/or staffing agency

  • What is your highest level of education completed?

  • Less than high school education

  • High School Diploma or GED

  • Vocational or Technical School

  • Associate's Degree or Two Year College

  • Bachelor's Degree

  • Master's Degree

  • PHD/MD/JD or equivalent doctoral degree

  • How many years of experience do you have related to this position?

  • 0 to 1 Year

  • 1 to 2 Years

  • 2 to 3 Years

  • 3 to 5 Years

  • 5 to 7 Years

  • 7 to 10 Years

  • Over 10 Years

Applicant Documents

Required Documents

  • Resume

Optional Documents

  • Cover Letter