University of Pennsylvania ASSISTANT CLASS GIVING OFFICER A/B in Philadelphia, Pennsylvania

ASSISTANT CLASS GIVING OFFICER A/B Below you will find the details for the position including any supplementary documentation and questions you should review before applying for the opening. To apply for the position, please click the Apply for this Job link/button.

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Posting Details

Posting Details

Reference Number 90-30345


School Name Development and Alumni Relations

Org Penn Fund

Posted to the Web 11/08/2018

Posted Job/Salary Grade 026/027

Employment Type Exempt

Hours N/A

Position Type Full Time

Position Schedule N/A

Months 12

Position Length Ongoing

Position End Date

University Overview

The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education, all influenced by Penn’s distinctive interdisciplinary approach to scholarship and learning.

Penn offers a unique working environment within the city of Philadelphia. The University is situated on a beautiful urban campus, with easy access to a range of educational, cultural, and recreational activities. With its historical significance and landmarks, lively cultural offerings, and wide variety of atmospheres, Philadelphia is the perfect place to call home for work and play.

The University offers a competitive benefits package that includes excellent healthcare and tuition benefits for employees and their families, generous retirement benefits, a wide variety of professional development opportunities, supportive work and family benefits, a wealth of health and wellness programs and resources, and much more.

School/Center Overview

The Development and Alumni Relations organization at the University of Pennsylvania is one of the premier development organizations in the world. Penn’s Development and Alumni Relations (DAR) team members benefit from an exceptional work environment where professional excellence and individual pride in achievement are grounded in a strong institutional commitment to integrity and collegiality as we strive for collective success. For talented and innovative individuals, a career at the University of Pennsylvania offers the chance to be part of an exceptionally exciting environment at the nation’s first university. We seek talented individuals who will constitute a community that draws on the strength that comes with a substantive institutional commitment to diversity. Diversity is prized at Penn as a central component of our mission and helps create an educational and working environment that best supports the University’s commitment to excellence in teaching, research, and scholarship. Penn’s commitment to achieving eminence through diversity is ultimately a commitment to creating a more vibrant university so that our employees will be both stimulated and empowered to shape a better world.


Established in 1927, The Penn Fund, Penn’s undergraduate annual giving fund, serves as the primary philanthropic vehicle for Penn’s 100,000+ strong community of undergraduate alumni and students. Gifts to The Penn Fund benefit the University’s highest undergraduate priorities through unrestricted support and individual endowed scholarships. The Penn Fund organization includes a team of Class Giving Directors who work in partnership with volunteers and development colleagues to achieve class fundraising goals. Reporting to the Director of Class Giving and Reunion Programs, the position of Assistant Class Giving Director (ACGD) must be able to ask for leadership level gifts on personal visits and email and support their respective alumni volunteers at a very high level, as these individuals are often critical to the success of our fundraising goals. Likewise, it is expected that the Assistant CGD is a true collegial partner within the complex framework of the Development and Alumni Relations staffing structure at the University of Pennsylvania. The Assistant CGD will complete 45-60 visits per year. Duties and responsibilities: The Assistant Class Giving Director is a highly performing position that inspires alumni to support their alma mater through philanthropy and volunteerism. Under the general direction of the Director of Class Giving & Reunion Programs responsibilities for the class giving director position fall primarily into the three categories: * Front-line fundraising through personal visits, phone and email* Volunteer management* Internal project management The position is responsible for the solicitation of top Penn Fund prospects in non-reunion years to support the class’s Penn Fund giving dollars and donors. Additionally, support highly motivated alumni volunteers to solicit classmates at the leadership level and inspire loyal giving. Partner with prospect managers to solicit assigned alumni for Penn Fund and scholarship gifts. Work with volunteers to inspire a culture of philanthropy. Lastly, the position will also require management of data and analysis using the database, excel and Qlikview to identify top prospects and volunteers with a keen attention to detail. Front-line fundraising duties include contacting prospective donors via personal visits, telephone and email and to solicit at least 500 prospects in person, via email or phone, or through a volunteer.* 250 solicitations at the Benjamin Franklin Society level ($2,500+)* Conduct 45-60 personal visits per year, with special emphasis on solicitation of BFS prospects at the $2,500+ level* Focus is on the solicitation of non-reunion alumni leadership donorsVolunteer management duties include* Support the activity of alumni volunteers not currently in reunion years* Paramount to this position is the ability to motivate volunteers and support their solicitation efforts* Work with colleagues and volunteers on assigning a minimum of 200 peer prospects for volunteer solicitations* Communicate regularly with individual volunteers and committees, sharing progress to goals, strategies for solicitation, and information regarding reunion giving prioritiesInternal Project management duties include, analysis of data and reports, submission of expenses, as well as accurately and timely database updates.* Must display strong organizational and project management abilities* Use of excel extensively, utilize the internal database and Qlikview query* Use and train volunteers to use the Mobile Volunteer Portal* Through the University’s expense system, submit expense reports in a timely mannerThe ideal candidate will successfully finesse Penn’s relationship hierarchy and must demonstrate an ability to evaluate class-giving patterns, identify prospective donors, and assess progress towards goals. Comfortable and adept with utilizing data and analysis tools, and will bring an analytical viewpoint to the position.Internal responsibilities include frequent collaboration with The Penn Fund Marketing and Donor Participation Team, The Office of Alumni Relations, central Major Gifts Team, and School and Center based fundraising staff.Will assist with the support of classes during staff transition on the class giving team.Participation is expected at events such as the Penn Reunion Leadership Conference (PRLC), Alumni Weekend, Homecoming, volunteer appreciation events, regional pre-reunion events, and other events where our alumni are able to be engaged.


BA/BS from an accredited 4-year college or university required. Annual Giving Officer A/Grade 26: 1-3 years Annual Giving Officer B/Grade 27: 3-5 years relevant work experience with a preference for experience in fundraising/gift solicitation. Excellent written and oral communication skills as well as solid interpersonal skills are required. Initiative, enthusiasm, collegiality, and flexibility are highly desirable traits. Must uphold a commitment to the organizational values of Penn Development and Alumni Relations. Must possess a valid driver’s license and be willing to travel as part of duties. Some evening and weekend work will be required. Occasional lifting 25 lb. or less.

Affirmative Action Statement

Penn adheres to a policy that prohibits discrimination on the basis of race, color, sex, sexual orientation, gender identity, religion, creed, national or ethnic origin, citizenship status, age, disability, veteran status, or any other legally protected class.

Special Requirements Background check required after a conditional job offer is made. Consideration of the background check will be tailored to the requirements of the job.

Quick Link

Posting Supplemental Questions

Required fields are indicated with an asterisk (*).

  • How did you hear about this employment opportunity?

  • Jobs@Penn

  • Contacted by a Penn Recruiter

  • Referred by a Penn Employee

  • Referred by a friend or family member

  • Higher Education Recruitment Consortium (HERC)

  • Inside Higher Ed


  • Other Internet Advertisement

  • Linkedin

  • Twitter

  • Other Social Media Site

  • Professional Affiliation/Trade Website

  • Diversity Association/Publication Website

  • Heard about it at a conference or career fair

  • Apple One

  • Recruitment and/or staffing agency

  • What is your highest level of education completed?

  • Less than high school education

  • High School Diploma or GED

  • Vocational or Technical School

  • Associate's Degree or Two Year College

  • Bachelor's Degree

  • Master's Degree

  • PHD/MD/JD or equivalent doctoral degree

  • How many years of experience do you have related to this position?

  • 0 to 1 Year

  • 1 to 2 Years

  • 2 to 3 Years

  • 3 to 5 Years

  • 5 to 7 Years

  • 7 to 10 Years

  • Over 10 Years

  • Do you have experience with solicitation of major gifts?

  • yes

  • no

  • Do you have a valid driver’s license?

  • YES

  • NO

  • Are you available to work evenings and weekends as necessary?

  • Yes

  • No

  • Do you have excellent oral and written communication and interpersonal skills?

  • Yes

  • No

Applicant Documents

Required Documents

  • Cover Letter

  • Resume

Optional Documents