University of Pennsylvania ASSOCIATE DIRECTOR FOR CLINCAL TRIALS FINANCE in Philadelphia, Pennsylvania

ASSOCIATE DIRECTOR FOR CLINCAL TRIALS FINANCE Below you will find the details for the position including any supplementary documentation and questions you should review before applying for the opening. To apply for the position, please click the Apply for this Job link/button.

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Posting Details

Posting Details

Reference Number 40-29193


School Name Perelman School of Medicine

Org CC-Cancer Center

Posted to the Web 08/23/2018

Posted Job/Salary Grade 030

Employment Type Exempt

Hours N/A

Position Type Full Time

Position Schedule 8am to 5pm

Months 12

Position Length Contingent Upon Funding

Position End Date

University Overview

The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education, all influenced by Penn’s distinctive interdisciplinary approach to scholarship and learning.

Penn offers a unique working environment within the city of Philadelphia. The University is situated on a beautiful urban campus, with easy access to a range of educational, cultural, and recreational activities. With its historical significance and landmarks, lively cultural offerings, and wide variety of atmospheres, Philadelphia is the perfect place to call home for work and play.

The University offers a competitive benefits package that includes excellent healthcare and tuition benefits for employees and their families, generous retirement benefits, a wide variety of professional development opportunities, supportive work and family benefits, a wealth of health and wellness programs and resources, and much more.

School/Center Overview

The Perelman School of Medicine at the University of Pennsylvania is the oldest and one of the finest medical schools in the United States. Penn is rich in tradition and heritage and at the same time consistently at the forefront of new developments and innovations in medical education and research. Since its founding in 1765 the School has been a strong presence in the community and prides itself on educating the leaders of tomorrow in patient care, biomedical research, and medical education.


The Associate Director for Clinical Trials Finance is responsible for the financial strategy and oversight of 12 oncology disease programs/divisions in the Abramson Cancer Center (ACC). The Associate Director develops and implements fiscal policies and processes and oversees the financial reporting activities, as well as the internal control environment in the ACC. The incumbent is accountable for administrative and financial management operations, including the development of a financial and operational strategy, metrics tied to that strategy, and the ongoing development and monitoring of control systems designed to report accurate financial results. The Associate Director reports directly to the Executive Director of Administration in ACC. The position requires strong leadership over all fiscal and fiduciary responsibilities for the ACC, in collaboration with faculty, administrators, and ACC leadership. The Associate Director will be responsible for managing and maintaining a growing clinical research portfolio which includes industry, federal, and foundation sponsors for $12M per annum with over 200 awards and will be responsible for developing and managing a team that consists of six financial and administrative staff who will assist in pre-and post-award financial processes. The Associate Director will have oversight of proposal submission, budget development, and contract negotiations (finance) through study initiation as well as post-award financial management and reporting and will ensure that the following are done effectively and efficiently: * Establishing internal family accounts for study related patient expenses * Coordinating with clinical project managers and CRU Director and other Associate Directors to ensure financial compliance and provide financial information for strategic resource planning an allocation. * Reviewing complex contract information and invoicing sponsors for study payments based on milestones and activity. * Developing, analyzing, and submitting routine financial reports to Principal Investigators* Preparing internal reports and responding to inquiries from executive level university administration concerning specific grant and contract information. * Processing study payments through the University’s financial systems and budget funds based on initial study proposal. * Oversee the payroll process for the entire Clinical Trials Program in the Cancer CenterProvide financial analysis over grant portfolio and submit findings to the Executive Director of Administration.


The minimum of a Bachelor’s degree in Accounting or Finance and 7-10 years of experience in fiscal operations or clinical research contract and subcontract administration experience, or the equivalent combination of education and experience, required. Masters in Business Administration strongly preferred. Demonstrated knowledge of project budgeting and fiscal management. Comprehensive knowledge of and understanding of clinical research contracts and subcontracts preferred. Working knowledge of CMS policy as it relates to coverage for subjects enrolled in clinical trials. Strong financial, analytical, and modeling skills. CPA a plus. Experience with the University of Pennsylvania financial systems preferred. Capability to independently manage multiple projects through final presentation. Advanced user skills with Excel and other Microsoft programs and computer systems. Excellent interpersonal, communication and presentation skills. Demonstrated ability to be detail-oriented and accurate. Able to handle multiple tasks simultaneously. Demonstrated organizational and prioritization skills, along with the ability to work within tight and often conflicting deadlines. Must be flexible. Must also be discreet and have the ability to handle confidential financial matters.

Affirmative Action Statement

Penn adheres to a policy that prohibits discrimination on the basis of race, color, sex, sexual orientation, gender identity, religion, creed, national or ethnic origin, citizenship status, age, disability, veteran status, or any other legally protected class.

Special Requirements

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Posting Supplemental Questions

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  • How did you hear about this employment opportunity?

  • Jobs@Penn

  • Contacted by a Penn Recruiter

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  • What is your highest level of education completed?

  • Less than high school education

  • High School Diploma or GED

  • Vocational or Technical School

  • Associate's Degree or Two Year College

  • Bachelor's Degree

  • Master's Degree

  • PHD/MD/JD or equivalent doctoral degree

  • How many years of experience do you have related to this position?

  • 0 to 1 Year

  • 1 to 2 Years

  • 2 to 3 Years

  • 3 to 5 Years

  • 5 to 7 Years

  • 7 to 10 Years

  • Over 10 Years

Applicant Documents

Required Documents

  • Resume

Optional Documents

  • Cover Letter