University of Pennsylvania Jobs

Mobile upenn Logo

Job Information

University of Pennsylvania Clinical Research Coordinator in Philadelphia, Pennsylvania

University Overview

The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education, all influenced by Penn’s distinctive interdisciplinary approach to scholarship and learning.

Penn offers a unique working environment within the city of Philadelphia. The University is situated on a beautiful urban campus, with easy access to a range of educational, cultural, and recreational activities. With its historical significance and landmarks, lively cultural offerings, and wide variety of atmospheres, Philadelphia is the perfect place to call home for work and play.

The University offers a competitive benefits package that includes excellent healthcare and tuition benefits for employees and their families, generous retirement benefits, a wide variety of professional development opportunities, supportive work and family benefits, a wealth of health and wellness programs and resources, and much more.

Posted Job Title

Clinical Research Coordinator

Job Profile Title

Clinical Research Coordinator B

Job Description Summary

The Clinical Research Coordinator will work as part of an integrated, dynamic and fast moving team in the Center for Cytokine Storm Treatment & Laboratory (CSTL) that is focused on improving understanding and treatment of Castleman disease, a rare and deadly inflammatory disease. To achieve this goal, the CSTL is conducting an international patient registry / natural history study, and we are recruiting an individual who is interested in gaining exposure to the medical field through in-depth review of medical data on complex patients.

Job Description

The Clinical Research Coordinator’s primary responsibilities will involve identifying, interpreting and extracting key medical record data into the registry database from patients in the U.S. and integrating multiple data sources to assess response to therapies, adverse events, and clinical courses, in collaboration with the Principal Investigator and Associate Director. They may also be responsible for reviewing patient hematopathology and selecting lymph node slides for the study Certification and Access Subcommittee. They will occasionally interact directly with Castleman disease patients, manage data extraction protocols, track metrics, prepare tables, graphs and descriptive summaries of data for presentations, progress reports, grant applications and manuscripts. They may also be expected to initiate and independently drive forward other projects in the CSTL, such as analyzing immunofluorescence, immunohistochemistry, or in situ hybridization or contributing to studies related to hematopathology.

Candidates must possess strong organizational skills and attention to detail; willingness to take initiative; ability to work independently but also know when to seek help, and to work as part of a fast paced and integrated team. The individual must possess strong decision making skills and the ability to work uninterrupted on a focused project. Experience reviewing medical records is a plus but not required.


Review multiple different types (clinical, laboratory, radiology, pathology, etc.) of patient medical records obtained from a variety of types of institutes (some of which may be international, but will be in English) and physicians (community, specialists, academic, etc.) to identify, interpret and extract key clinical features and data element, and map them into structured data sets in the registry data base.

Manage databases and data resources. Update and maintain data entry protocols. Track and present a variety of metrics on registry progress, including patient entry assignments. Lead weekly data entry meetings and provide data entry training as needed to new members of the team.

Participate in other CSTL projects, such as analyzing immunofluorescence, immunohistochemistry, or in situ hybridization.

Contact and assist patients with registry related questions and enrollment, as necessary. Contact patients and physicians to obtain missing data. Draft and disseminate quarterly updates on the registry’s progress to those enrolled.

Recruit U.S. patients and acquiring medical records from healthcare providers around the U.S.

Perform additional duties as assigned

Position is contingent upon funding


● Bachelor's Degree with 2-3 years of related experience in research and clinical study methodologies, data management, d ata analysis experience or equivalent combination of education and experience is required.

● Strong computer skills and experience including database management, MS Excel, and PowerPoint required. Experience creating and modifying relational databases. Experience with medical coding (Medra, WHO-DDE) and with patient registries is a plus.

● Knowledge of medical terminology and disease processes, and familiarity with Castleman disease and/or oncology clinical information and research is desirable.

● High level of attention to detail, organizational skills and commitment to accuracy is required. Interest in performing repetitive data entry.

● Possess good data entry methodologies that ensure accurate and precise data entry and monitoring.

● Comfort in an “iterative environment” in which periodic rework is inevitable.

● Strong oral and written communication skills. Strong organizational and time management skills. Strong work ethic.

● A bility to work as part of a team, as well as independently

Working ConditionsOffice, Library, Computer Room; Requires extensive safetyPhysical EffortTypically sitting at a desk or table; Occasional lifting 25 lb. or less

Job Location - City, State

Philadelphia, Pennsylvania

Department / School

Perelman School of Medicine

Pay Range

$42,953.00 - $77,315.00

Affirmative Action Statement Penn adheres to a policy that prohibits discrimination on the basis of race, color, sex, sexual orientation, gender identity, religion, creed, national or ethnic origin, citizenship status, age, disability, veteran status, or any other legally protected class.

Special Requirements Background check required after a conditional job offer is made. Consideration of the background check will be tailored to the requirements of the job.

University Benefits

  • Health, Life, and Flexible Spending Accounts : Penn offers comprehensive medical, prescription, behavioral health, dental, vision, and life insurance benefits to protect you and your family’s health and welfare. You can also use flexible spending accounts to pay for eligible health care and dependent care expenses with pre-tax dollars.

  • Tuition : Take advantage of Penn's exceptional tuition benefits . You, your spouse, and your dependent children can get tuition assistance here at Penn. Your dependent children are also eligible for tuition assistance at other institutions.

  • Retirement: Penn offers generous retirement plans to help you save for your future. Penn’s Basic, Matching, and Supplemental retirement plans allow you to save for retirement on a pre-tax or Roth basis. Choose from a wide variety of investment options through TIAA and Vanguard.

  • Time Away from Work: Penn provides you with a substantial amount of time away from work during the course of the year. This allows you to relax, take vacations, attend to personal affairs, recover from illness or injury, spend time with family—whatever your personal needs may be.

  • Long-Term Care Insurance: In partnership with Genworth Financial, Penn offers faculty and staff (and your eligible family members) long-term care insurance to help you cover some of the costs of long-term care services received at home, in the community or in a nursing facility. If you apply when you’re newly hired, you won’t have to provide proof of good health or be subject to underwriting requirements. Eligible family members must always provide proof of good health and are subject to underwriting.

  • Wellness and Work-life Resources : Penn is committed to supporting our faculty and staff as they balance the competing demands of work and personal life. That’s why we offer a wide variety of programs and resources to help you care for your health, your family, and your work-life balance.

  • Professional and Personal Development: Penn provides an array of resources to help you advance yourself personally and professionally.

  • University Resources: As a member of the Penn community, you have access to a wide range of University resources as well as cultural and recreational activities. Take advantage of the University’s libraries and athletic facilities, or visit our arboretum and art galleries. There’s always something going on at Penn, whether it’s a new exhibit at the Penn Museum, the latest music or theater presentation at the Annenberg Center, or the Penn Relays at Franklin Field to name just a few examples. As a member of the Penn community, you’re right in the middle of the excitement—and you and your family can enjoy many of these activities for free.

  • Discounts and Special Services : From arts and entertainment to transportation and mortgages, you'll find great deals for University faculty and staff. Not only do Penn arts and cultural centers and museums offer free and discounted admission and memberships to faculty and staff. You can also enjoy substantial savings on other goods and services such as new cars from Ford and General Motors, cellular phone service plans, movie tickets, and admission to theme parks.

  • Flexible Work Hours: Flexible work options offer creative approaches for completing work while promoting balance between work and personal commitments. These approaches involve use of non-traditional work hours, locations, and/or job structures.

  • Penn Home Ownership Services: Penn offers a forgivable loan for eligible employees interested in buying a home or currently residing in West Philadelphia, which can be used for closing costs or home improvements.

  • Adoption Assistance: Penn will reimburse eligible employees on qualified expenses in connection with the legal adoption of an eligible child, such as travel or court fees, for up to two adoptions in your household.

    To learn more, please visit:

    The University of Pennsylvania's special character is reflected in the diversity of the Penn community. We seek talented faculty and staff who will constitute a vibrant community that draws on the strength that comes with a substantive institutional commitment to diversity along dimensions of race, ethnicity, gender, sexual orientation, age, religion, disability, veteran status, interests, perspectives, and socioeconomic status. Grounded in equal opportunity, nondiscrimination, and affirmative action, Penn's robust commitment to diversity is fundamental to the University's mission of advancing knowledge, educating leaders for all sectors of society, and public service. The University of Pennsylvania prohibits unlawful discrimination based on race, color, sex, sexual orientation, gender identity, religion, creed, national or ethnic origin, citizenship status, age, disability, veteran status, or any other legally protected class.