University of Pennsylvania COORDINATOR A in Philadelphia, Pennsylvania

COORDINATOR A Below you will find the details for the position including any supplementary documentation and questions you should review before applying for the opening. To apply for the position, please click the Apply for this Job link/button.

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Posting Details

Posting Details

Reference Number 85-30101

Posted Job Title COORDINATOR A

School Name Student Services

Org VPUL Facilities and Events Management

Posted to the Web 10/10/2018

Posted Job/Salary Grade 025

Employment Type Exempt

Hours N/A

Position Type Full Time

Position Schedule 7a-2p

Months 12

Position Length Ongoing

Position End Date

University Overview

The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education, all influenced by Penn’s distinctive interdisciplinary approach to scholarship and learning.

Penn offers a unique working environment within the city of Philadelphia. The University is situated on a beautiful urban campus, with easy access to a range of educational, cultural, and recreational activities. With its historical significance and landmarks, lively cultural offerings, and wide variety of atmospheres, Philadelphia is the perfect place to call home for work and play.

The University offers a competitive benefits package that includes excellent healthcare and tuition benefits for employees and their families, generous retirement benefits, a wide variety of professional development opportunities, supportive work and family benefits, a wealth of health and wellness programs and resources, and much more.

School/Center Overview

Division of the Vice Provost for University Life (VPUL) is Penn’s foremost provider of student services and educational access. VPUL partners and collaborates with diverse organizations across many dimensions including: race, ethnicity, gender, sexual orientation, historical tradition, age, religion, disabilities, veteran status, interests, perspectives and socioeconomic backgrounds. We enhance the ability of nearly 25,000 undergraduate, graduate, and professional students, along with other community participants. University Life programs provide academic and career support, campus and community engagement, health and wellness programs, and much more. Our efforts help to fulfill Penn’s strategic vision of integrating knowledge across campus. VPUL is part of the Office of the Provost and includes 32 campus departments.


The assistant manager is a member of the Vice Provost for University Life, Facilities and Events Management team (VPUL FEM) responsible for the overall management of Perelman Quadrangle and VPUL performing arts spaces. As part of a team of assistant managers, the position works a varied schedule including evenings, weekends, holidays, and traditional weekdays to insure consistent, high quality service and a professional staff presence throughout all VPUL FEM operating hours.The assistant manager is responsible for event logistics including staffing, coordinating workflow, and managing equipment inventory. The assistant manager supervises four full-time event services team members as well as part time, and temporary event staff to insure accurate, highly detailed, and timely set up of banquet and meeting spaces for events in Perelman Quadrangle and other venues supported by VPUL FEM.The assistant manager works closely with event planning staff, audio visual services, and other assistant managers to successfully prepare for and execute events. The assistant manager also works closely with dining/catering services, Facilities and Real Estate Services, Housekeeping, and University Police to insure safe and appropriate use of VPUL FEM managed spaces. VPUL spaces including the university student union are open for full operation until 1:00AM during the academic year and varied hours according to event needs


An Associate’s Degree or two year college equivalent combined with a minimum of 3 years’ experience in event logistics management, equipment management, and/or venue operations. Experience in campus/student center, conference center, hotel, arena, or other venue management or similar hospitality/event operations required. A bachelors degree plus two to three years experience is strongly preferred. Strong customer service and interpersonal skills required. Experience in staff supervision (i.e., hiring, training, and performance management) strongly preferred. The ability to be self directed, work with minimal supervision, and with a diverse student and administrative population is essential. Knowledge of audio visual equipment is preferred. Some physical activity in all weather conditions is traveling from building to building is required as well as wearing appropriate /provided attire as necessary. Ability to interact positively and proactively and be adaptable to changing event circumstances required. Must be able to work a flexible schedule including evenings, weekends, holidays in addition to traditional business hours is essential

Affirmative Action Statement

Penn adheres to a policy that prohibits discrimination on the basis of race, color, sex, sexual orientation, gender identity, religion, creed, national or ethnic origin, citizenship status, age, disability, veteran status, or any other legally protected class.

Special Requirements

Quick Link

Posting Supplemental Questions

Required fields are indicated with an asterisk (*).

  • How did you hear about this employment opportunity?

  • Jobs@Penn

  • Contacted by a Penn Recruiter

  • Referred by a Penn Employee

  • Referred by a friend or family member

  • Higher Education Recruitment Consortium (HERC)

  • Inside Higher Ed


  • Other Internet Advertisement

  • Linkedin

  • Twitter

  • Other Social Media Site

  • Professional Affiliation/Trade Website

  • Diversity Association/Publication Website

  • Heard about it at a conference or career fair

  • Apple One

  • Recruitment and/or staffing agency

  • What is your highest level of education completed?

  • Less than high school education

  • High School Diploma or GED

  • Vocational or Technical School

  • Associate's Degree or Two Year College

  • Bachelor's Degree

  • Master's Degree

  • PHD/MD/JD or equivalent doctoral degree

  • How many years of experience do you have related to this position?

  • 0 to 1 Year

  • 1 to 2 Years

  • 2 to 3 Years

  • 3 to 5 Years

  • 5 to 7 Years

  • 7 to 10 Years

  • Over 10 Years

Applicant Documents

Required Documents

  • Resume

Optional Documents

  • Cover Letter