University of Pennsylvania GRANTS MANAGER A/B in Philadelphia, Pennsylvania

GRANTS MANAGER A/B Below you will find the details for the position including any supplementary documentation and questions you should review before applying for the opening. To apply for the position, please click the Apply for this Job link/button.

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Posting Details

Posting Details

Reference Number 11-11112


School Name Perelman School of Medicine

Org SM-RA PSOM Research Administration

Posted to the Web 11/01/2017

Posted Job/Salary Grade 027/028

Employment Type Exempt

Hours 40.00

Position Type Full Time

Position Schedule 8-5

Months 12

Position Length Ongoing

Position End Date

University Overview

The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education, all influenced by Penn’s distinctive interdisciplinary approach to scholarship and learning.

Penn offers a unique working environment within the city of Philadelphia. The University is situated on a beautiful urban campus, with easy access to a range of educational, cultural, and recreational activities. With its historical significance and landmarks, lively cultural offerings, and wide variety of atmospheres, Philadelphia is the perfect place to call home for work and play.

The University offers a competitive benefits package that includes excellent healthcare and tuition benefits for employees and their families, generous retirement benefits, a wide variety of professional development opportunities, supportive work and family benefits, a wealth of health and wellness programs and resources, and much more.

School/Center Overview

The Perelman School of Medicine at the University of Pennsylvania is the oldest and one of the finest medical schools in the United States. Penn is rich in tradition and heritage and at the same time consistently at the forefront of new developments and innovations in medical education and research. Since its founding in 1765 the School has been a strong presence in the community and prides itself on educating the leaders of tomorrow in patient care, biomedical research, and medical education.


Perelman School of Medicine has an ongoing need for Grants Managers across many different departments. This posting describes the basic responsibilities and requirements for a grants manager role. If you meet the qualifications outlined below and have an interest in being considered as positions become available, please apply to this posting. Your information will be reviewed and you will be contacted if we would like to encourage you to apply to a future posting or if we would like to learn more about your background.

Grant Managers provide research administration and financial management support to their investigators. This includes managing proposal development, budget development and related pre-award activities for diverse sponsor portfolio; (both domestic and foreign). Manage post award activities including account setup, monitor and review of all sponsored projects expenditures including fund projections. Recommend/implement corrective actions as needed. Ensure efficient, accurate and timely grant closeouts. Monitor and enforce compliance with sponsor guidelines, OMB Uniform Guidance, and school and university policies. Meet with principal investigators to discuss and advise them on financial issues related to their portfolios. Maintain salary grids and work with payroll coordinator to ensure faculty and staff are paid correctly. Assist in the preparation of effort reports. Participate in specific projects, including the annual budget submission. Work on the more complicated grants including training grants and program projects with multiple sub-contracts.

Grants Manager B: The Grants Manager B will work more independently and actively participate in specific projects, including the annual budget submission. The Grants Manager B will work on the more complicated grants including training grants and program projects with multiple sub-contracts Moreover, it is expected that the Grants Manager B candidate will have greater grants management experience than the Grants Manager A candidate, such that s/he can make greater contributions, including engaging in financial analysis. Provides leadership, supervision, training and professional development support for one or more direct reports.

The grants manager will report to the Senior Administrator of the department, center or institute they are hired into; if hired in the Department of Medicine, will have an indirect reporting relationship on an as needed basis with multiple DOM Divisions; and will also have a dotted reporting relationship to the PSOM Office of Research Support Services.


Grants Manager A: Bachelor’s degree and 3 years to 5 years of experience or equivalent combination of education and experience required. Experience with NIH and other federal granting agencies is required. Proficiency with Microsoft Excel, Adobe, and Business Objects. Excellent critical thinking, analytical, verbal and written communication is required. Working knowledge of Uniform Guidance is required. Ability to apply solid organizational and time management skills to a very deadline driven environment. Demonstrated competency in the ability to multi-task in a competing priority work is required. Familiarity with UPENN sponsored research policies and related financial system is preferred.

Grants Manager B: Same as Grants Manager A with five to seven years of grant and contract administration or an equivalent combination of education and experience. Master’s degree preferred.

Affirmative Action Statement

Penn adheres to a policy that prohibits discrimination on the basis of race, color, sex, sexual orientation, gender identity, religion, creed, national or ethnic origin, citizenship status, age, disability, veteran status, or any other legally protected class.

Special Requirements Background check required after a conditional job offer is made. Consideration of the background check will be tailored to the requirements of the job.

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Posting Supplemental Questions

Required fields are indicated with an asterisk (*).

  • How did you hear about this employment opportunity?

  • Jobs@Penn

  • Contacted by a Penn Recruiter

  • Referred by a Penn Employee

  • Referred by a friend or family member

  • Higher Education Recruitment Consortium (HERC)

  • Inside Higher Ed


  • Other Internet Advertisement

  • Linkedin

  • Twitter

  • Other Social Media Site

  • Professional Affiliation/Trade Website

  • Diversity Association/Publication Website

  • Heard about it at a conference or career fair

  • Apple One

  • Recruitment and/or staffing agency

  • What is your highest level of education completed?

  • Less than high school education

  • High School Diploma or GED

  • Vocational or Technical School

  • Associate's Degree or Two Year College

  • Bachelor's Degree

  • Master's Degree

  • PHD/MD/JD or equivalent doctoral degree

  • How many years of experience do you have related to this position?

  • 0 to 1 Year

  • 1 to 2 Years

  • 2 to 3 Years

  • 3 to 5 Years

  • 5 to 7 Years

  • 7 to 10 Years

  • Over 10 Years

  • A background check may be required for this position. Do you agree to allow a background check to be performed as a condition of employment?

  • Yes

  • No

  • Do you have experience developing budgets?

  • Yes

  • No

  • Have you worked with grants and research funding?

  • yes

  • no

  • Do you have previous supervisory experience?

  • Yes

  • No

Applicant Documents

Required Documents

  • Resume

Optional Documents

  • Cover Letter