University of Pennsylvania GRANTS MANAGER B PENN DENTAL MEDICINE in Philadelphia, Pennsylvania

GRANTS MANAGER B PENN DENTAL MEDICINE Below you will find the details for the position including any supplementary documentation and questions you should review before applying for the opening. To apply for the position, please click the Apply for this Job link/button.

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Posting Details

Posting Details

Reference Number 51-30498


School Name School of Dental Medicine

Org SDM Fiscal Operations

Posted to the Web 11/29/2018

Posted Job/Salary Grade 028

Employment Type Exempt

Hours 40

Position Type Full Time

Position Schedule 9-5

Months 12

Position Length Ongoing

Position End Date

University Overview

The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education, all influenced by Penn’s distinctive interdisciplinary approach to scholarship and learning.

Penn offers a unique working environment within the city of Philadelphia. The University is situated on a beautiful urban campus, with easy access to a range of educational, cultural, and recreational activities. With its historical significance and landmarks, lively cultural offerings, and wide variety of atmospheres, Philadelphia is the perfect place to call home for work and play.

The University offers a competitive benefits package that includes excellent healthcare and tuition benefits for employees and their families, generous retirement benefits, a wide variety of professional development opportunities, supportive work and family benefits, a wealth of health and wellness programs and resources, and much more.

School/Center Overview

Established in 1878, Penn Dental Medicine is among the oldest university-affiliated dental schools in the nation. Penn Dental Medicine (PDM) is on a mission to provide the highest quality clinical and research environment for students while shaping the future of care. Join Penn Dental Medicine to live that mission every day by supporting the research and clinical needs of our patients, students, faculty, staff, and community. With PDM, not only can you maximize your career potential at an Ivy League Institution, but you can make a real difference in the lives of our patients and students.


The Grants Manager will provide research administrative and financial management support to investigators at Penn Dental Medicine. This person will provide both pre-and post-award support, coordination and administration to Penn Dental Medicine. Post award activities include: account setup, monitoring and reviewing sponsored projects expenditures, preparing fund projections, recommending/implementing corrective actions as needed, ensuring efficient, accurate and timely grant closeouts, monitoring and enforcing compliance with sponsor guidelines, and School and University policies. The Grants Manager will regularly meet with principal investigators to discuss and advise them on financial issues related to their portfolios. The Grants Manager will maintain salary grids and work collaboratively with the Fiscal Operations and Business Administration team to ensure faculty and staff are paid correctly; prepare effort reports, direct and indirect cost allocation and management; participate in specific projects, including the annual budget submission, management of grant projections; manage more complicated grants including training grants and program projects with multiple sub-contracts. The Grants Manager will produce quarterly forecasts and annual budgets for sponsored-research fund groups and research-related special-purpose funds. They will assist with grant policy creation, dissemination, and enforcement in the respective grant areas.The Grants Manager will report to the Administrative and Financial Officer and work closely with the Office of Research Support Services, Export Control and Compliance and the Office of International Student and Scholar Services.Key Competencies and Behaviors for the Role:1. Accountability: takes responsibility for all work activities and personal actions; follows through on commitments; implements decisions that have been agreed upon; maintains confidentiality with sensitive information; acknowledges and learns from mistakes without blaming others; recognizes the impact of one’s behavior on others.2. Adaptability: responds to changing circumstances by being innovative and altering behavior to better fit different situations; consistently exhibits optimism and energy; learns new skills, performs work in different ways; successfully works with new colleagues; professionally deals with personal discomfort in a changing work environment; willing to be flexible; remains calm in stressful situations. Demonstrates tolerance for uncertainty. Demonstrates adaptability through adopting a plan, behavior or approach3. Clear Communication: expresses oneself clearly and effectively when speaking and/or writing to individuals or groups; listens attentively; ensures that information is understood by all parties; shares information in a timely manner using the most appropriate method; presents well-organized information in a group setting. Maintains a constructive, open dialogue with others and speaks with candor. Presentation Skills: engages audience by presenting well-organized material in an understandable format. Speaks persuasively and in a convincing manner. Proofreads documents to ensure proper language usage4. Initiative: takes action to improve a situation without waiting for explicit instructions; understands how one’s own actions relate to the University’s and department’s strategic goals; recognizes and responds to opportunities in order to reach a goal; seeks new and improved techniques, solutions, and approaches to completing assignments. Recognizes opportunities and uses them to reach a goal. Seeks innovative approaches to completing assignments.5. Working Collaboratively: works collegially with others, cooperating in both interpersonal and team relationships; fosters enthusiasm and maintains mutual trust, candor and respect. If applicable, manages groups effectively and builds partnerships with others. Fosters a sense of collegial partnership and teamwork. Manages groups effectively by facilitating the participation and contributions of others and building shared goals. Encourages cooperation and establishes common ground to achieve larger organization objectives. Builds network of informal friendly relationships to get things done. Works well as a member of a team.


Bachelor’s degree in Business Administration, Finance or Accounting with 5 years of experience in post-award research administration or equivalent combination of education and experience required. Experience in University research and financial systems, including Business Objects/Data Warehouse, PennERA, Hyperion, PennWorks/UMIS, BEN Financials strongly preferred. Experience with administering clinical grants and contracts strongly preferred. Strong background in MS Office suite of products required, with additional computer skills desirable. Strong interpersonal, organizational and writing skills desired with the ability to maintain confidentiality with respect to highly sensitive data required.Experience in University contract and Business Administration; knowledge of university research policy, practices and systems. In addition to above listed qualifications, knowledge of NIH proposals (e.g., T32s, R01s, eSNAP progress reports, JIT requests); foundation proposals, contract agreements including Clinical Trials, Sponsored Research, Purchase Service, Non-Monetary, and Material Transfer.Additional knowledge of PennERA, SOMERA, NIH eRA Commons and Proposal Central; ability to format biosketch and use the university FCOI system. Experience working with SF424, PHS398, PHS2590 grant application forms and instructions. Penn policies and financial systems (BEN, PennWorks, Business Objects, SOMERA, Penn ERA, etc.).Working knowledge of Uniform Guidance; proficiency with Excel and Business Objects; excellent critical thinking, analytical, verbal and written communication skills; ability to apply solid organizational and time management skills to meet deadlines; ability to multi-task and prioritize. Ability to be flexible and to respectfully work with a diverse group of individuals and stakeholders.

Affirmative Action Statement

Penn adheres to a policy that prohibits discrimination on the basis of race, color, sex, sexual orientation, gender identity, religion, creed, national or ethnic origin, citizenship status, age, disability, veteran status, or any other legally protected class.

Special Requirements Background check required after a conditional job offer is made. Consideration of the background check will be tailored to the requirements of the job.

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Posting Supplemental Questions

Required fields are indicated with an asterisk (*).

  • How did you hear about this employment opportunity?

  • Jobs@Penn

  • Contacted by a Penn Recruiter

  • Referred by a Penn Employee

  • Referred by a friend or family member

  • Higher Education Recruitment Consortium (HERC)

  • Inside Higher Ed


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  • Professional Affiliation/Trade Website

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  • Heard about it at a conference or career fair

  • Apple One

  • Recruitment and/or staffing agency

  • What is your highest level of education completed?

  • Less than high school education

  • High School Diploma or GED

  • Vocational or Technical School

  • Associate's Degree or Two Year College

  • Bachelor's Degree

  • Master's Degree

  • PHD/MD/JD or equivalent doctoral degree

  • How many years of experience do you have related to this position?

  • 0 to 1 Year

  • 1 to 2 Years

  • 2 to 3 Years

  • 3 to 5 Years

  • 5 to 7 Years

  • 7 to 10 Years

  • Over 10 Years

Applicant Documents

Required Documents

  • Resume

Optional Documents

  • Cover Letter