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University of Pennsylvania Payroll Coordinator in Philadelphia, Pennsylvania

University Overview

The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education, all influenced by Penn’s distinctive interdisciplinary approach to scholarship and learning.

Penn offers a unique working environment within the city of Philadelphia. The University is situated on a beautiful urban campus, with easy access to a range of educational, cultural, and recreational activities. With its historical significance and landmarks, lively cultural offerings, and wide variety of atmospheres, Philadelphia is the perfect place to call home for work and play.

The University offers a competitive benefits package that includes excellent healthcare and tuition benefits for employees and their families, generous retirement benefits, a wide variety of professional development opportunities, supportive work and family benefits, a wealth of health and wellness programs and resources, and much more.

Posted Job Title

Payroll Coordinator

Job Profile Title

Financial Administrative Coordinator

Job Description Summary

As part of the Penn GSE Payroll team, this position is primarily responsible for processing payroll.

Job Description


The Payroll Coordinator is responsible for processing and supporting the payroll function for over 900 individuals. This position is primarily responsible for processing payroll for exempt and non-exempt employees, including staff, faculty, temps, student workers, etc. The incumbent will be also responsible for assisting with recruitment duties such as posting job requisitions, coordinating with hiring officers, and ensuring that onboarding are completed. Occasionally, this individual will assist with visa processing, organizing temporary staff hire requests through the temp agency, and processing POs/invoices accordingly.The payroll coordinator serves as one of the main points of contact for employees regarding payroll policies and benefits. This position processes a heavy volume of requests on a regular basis and serves as a backup to the Associate Director.


A high school diploma and 5-7 years of experience is required or equivalent combination of education and experience. Bachelor’s degree preferred.


  • Must demonstrate high attention to detail and accuracy in processing.

  • Demonstrated experience in processing a high volume of transactions on a regular basis

  • Have experience working with sensitive and confidential information.

  • Must have strong customer service skills

  • Excellent verbal and written communication skills

  • Experience executing administrative duties successfully

  • Ability to organize and prioritize a high volume of information


  • General knowledge of FLSA (wage and labor laws) strongly preferred

  • Previous payroll processing experience

  • Experience with Workday

Job Location - City, State

Philadelphia, Pennsylvania

Department / School

Graduate School of Education

Pay Range

$20.00 - $36.00

Affirmative Action Statement Penn adheres to a policy that prohibits discrimination on the basis of race, color, sex, sexual orientation, gender identity, religion, creed, national or ethnic origin, citizenship status, age, disability, veteran status, or any other legally protected class.

Special Requirements Background check required after a conditional job offer is made. Consideration of the background check will be tailored to the requirements of the job.

The University of Pennsylvania's special character is reflected in the diversity of the Penn community. We seek talented faculty and staff who will constitute a vibrant community that draws on the strength that comes with a substantive institutional commitment to diversity along dimensions of race, ethnicity, gender, sexual orientation, age, religion, disability, veteran status, interests, perspectives, and socioeconomic status. Grounded in equal opportunity, nondiscrimination, and affirmative action, Penn's robust commitment to diversity is fundamental to the University's mission of advancing knowledge, educating leaders for all sectors of society, and public service. The University of Pennsylvania prohibits unlawful discrimination based on race, color, sex, sexual orientation, gender identity, religion, creed, national or ethnic origin, citizenship status, age, disability, veteran status, or any other legally protected class.